Managing datasets on the Gateway
In the datasets tab of your account page you can view, edit, archive, and check the status of your datasets. You will be able to view which datasets are active, pending approval, rejected, or archived. This page also gives you an overview of the progress that has been made through the onboarding metadata process for each of these datasets thus far.
The status tags down the right-hand-side show whether a dataset is in draft, live, or both:
- Live: Dataset is live on the Gateway and is searchable and available to request access.
- Draft: The dataset is not yet live and is yet to be published.
- Both live and draft: There is a live version of the dataset, however a new version is being edited.
The circles below the dataset titles represent sections of the metadata onboarding process. When a circle is filled in with a tick, it means that it has been fully completed, and a half circle represents a section that is partially completed. An empty circle means you haven’t started the section.
You can also see the publisher, the version of the dataset, and the latest activity on the dataset. If there are several versions, select the arrow to see all past versions, you have the ability to click and view these previous versions, including any rejected versions. You can quickly see the status of each version next to the number, for example draft or live.
On the pending approval tab you are able to see which datasets you have submitted for approval but have not yet been approved or rejected by the HDR UK admin team. You can see that it’s in review with the orange status tag, together with the amount of time that has passed since you submitted it for approval.
On the rejected tab you are able to see any datasets you submitted for approval that have then been rejected by the HDRUK admin team, alongside the reason for the rejection. You can re-submit a rejected dataset by creating a new version and making the appropriate changes.
Finally, the archived tab is where you will find datasets that you have archived. Archiving your dataset will remove it from any search results on the Innovation Gateway. However, anyone with a direct link will still be able to access the dataset page, but they will see a message letting them know that it has been archived.
